Complex Documents: Permit, Commissioning, Cadastre

Why documents matter when buying in a residential complex 🏢

Buying an apartment is not only about walls and views — it is about legal status. Missing or forged documents can delay registration, block occupancy, or create long-term legal risks. This guide explains what to check, how to request proof, and what to do if something looks off.

Key documents to verify — at a glance ✅

• Building permit (authorization to construct).
• Occupancy certificate / commissioning act.
• Cadastre number and cadastral extract.
• Land title documents and approved project plans.
• Contracts with the developer (purchase agreement, pre-sale contract).

Building permit: what it confirms and how to verify 📝

A building permit shows that construction was authorized for a specific plot. When reviewing it, check:

• Match of address, developer name, and plot number with advertisement and project plans.
• Any conditions or limitations listed in the permit.
• Correspondence with the cadastral data for the land.

Practical tip: request a copy of the permit and compare it line-by-line. If in doubt, ask the municipal planning authority for confirmation.

Occupancy certificate: why you need it 🔑

The occupancy certificate confirms that the building meets regulations and is allowed to be used. Without it, final registration of ownership or permanent residency may be complicated.

If you plan to buy before commissioning, clarify how ownership will be transferred and what protections (escrow, guarantees) are provided.

Cadastre: use it to detect encumbrances 📍

A cadastral extract shows the official plot boundaries, purpose and any legal encumbrances. Verify:

• The cadastral number in all documents matches the building paperwork.
• There are no liens, mortgages, or active disputes listed.

Example: a cadastral note about a lien or legal case is a material risk that requires legal advice.

Step-by-step verification checklist 🔎

1. Ask the seller or developer for the full document set.
2. Cross-check addresses, cadastral numbers and names across documents.
3. Obtain an official cadastral extract to check encumbrances.
4. Confirm commissioning status with local authorities.
5. Consult a real estate lawyer if anything is unclear.

Red flags to watch for 🚩

• Discrepancies in addresses or cadastral numbers.
• Missing building permit or occupancy certificate.
• Encumbrances or ongoing disputes in the cadastre.
• Unclear terms in contracts with the developer.

Practical examples and requests to make to the developer

• If the building is not yet commissioned, request a detailed timeline and contractual protections for buyers.
• Ask for certificates for critical systems (electrical, heating, water) and inspection reports.
• Request proof of land title and any permits used to create shared ownership.

When you should involve a lawyer ⚖️

Even when documents seem complete, a lawyer can verify authenticity, detect hidden risks, and help negotiate contractual protections. This is especially important for off-plan purchases.

Conclusion — practical summary ✨

Verifying the building permit, occupancy certificate, and cadastre records is essential for a secure purchase. Follow a clear checklist: obtain documents, check cadastral data, confirm commissioning status, and seek legal advice as needed to minimize risk.

If you are looking for apartments in Batumi or elsewhere in Georgia, BuyHome can help verify documents and find safe options. Start your search or ask for assistance at https://buyhome.ge/en/search/building and https://buyhome.ge/en.

Contact BuyHome — our team will help you request the right documents and complete a safe transaction.