How to Get an Online Registry Extract and Verify Authenticity

How to obtain an online registry extract and verify its authenticity 📄

When buying property, a registry extract is one of the most important documents. It confirms ownership, describes the property and shows any encumbrances. This guide gives clear steps to obtain an extract online and practical ways to check that the document is genuine.

1. Why the extract matters

A registry extract shows who legally owns the property, its legal status and any limitations. It helps you:

• confirm the seller is the registered owner;
• detect mortgages, liens or restrictions;
• get cadastral details and recent changes to the register.

2. Prepare the information you need 🔎

Before requesting the extract, gather basic details:

• property address or cadastral identifier;
• name of the owner or seller if available;
• specifics like building, block, floor or apartment number.

If you lack precise data, ask the seller or your real estate agent to provide them.

3. How to request the extract online

Most public registry services offer electronic requests. The usual flow:

1. access the registry e‑services portal;
2. enter the address or cadastral number;
3. select the type of extract (owner, encumbrances, full record);
4. authenticate with the portal (personal ID, e‑signature or account) and complete payment if required.

Typically a PDF appears in your account, or you can download it immediately. For legal transactions, you may prefer a certified copy issued by the registry office.

4. Ways to verify authenticity ✅

Check the document carefully:

• look for a digital signature or QR code on the extract;
• verify the document identifier against the official registry verification tool;
• confirm issue date and time to ensure the data is current;
• compare owner details with the seller’s ID documents;
• if anything looks suspicious, request a certified paper copy from the registry office.

5. Read the key sections of the extract

Important parts to review:

• owner section — who owns and what share;
• property description — area, boundaries and layout;
• encumbrances — mortgages, arrests, easements;
• transaction history — past transfers and legal basis.

Any outstanding mortgage or legal restriction should be clarified before closing.

6. Advice for foreign buyers 🌍

Foreign buyers should consider:

• ordering a certified translation of the extract;
• notarizing documents if required by your home country;
• using a local lawyer to interpret legal notes and condition clauses;
• checking procedural requirements for registering a purchase.

7. Common pitfalls and how to avoid them ⚠️

• relying solely on verbal assurances;
• using an outdated extract — always request a fresh copy close to closing;
• missing hidden encumbrances or incomplete seller identification.

Reduce risk by involving a lawyer or a trusted agent and by verifying every key fact.

8. Quick checklist before signing ✅

• obtain a current registry extract;
• verify digital signature or QR code;
• confirm seller identity against the register;
• clarify any encumbrances or pending disputes;
• get translations and notarization if needed;
• agree secure payment and transfer procedures with legal oversight.

Final note and help from BuyHome 🏡

Obtaining and verifying a registry extract is essential to a safe property purchase. If you prefer, our team can assist with document requests, verification and transaction support. Start your property search here: https://buyhome.ge/en/search

Contact BuyHome to get professional help choosing and securing the right property in Georgia.