Registry Extract: What Must Be Included and How to Verify—Step by Step

What is a registry extract and why it matters 🏷️

A registry extract is an official document that records ownership and legal details about a property. For buyers, investors and future residents it is the primary source to confirm who owns the asset, what rights are registered, and whether there are restrictions or claims against it.

Key information that should appear in the extract ✅

• Issuing authority and registry details with issue date.
• Full name of the owner(s) — individual or legal entity.
• Cadastral or registration number of the land plot or unit.
• Address and physical description: floor, boundaries, area.
• Type of right (ownership, shared ownership, lease, etc.).
• Owner’s share if joint ownership exists.
• Encumbrances: mortgages, liens, court orders, easements, leases.
• History of rights or recorded transactions (when available).
• Signature, stamp or verified electronic signature/ID.

Step-by-step verification for buyers and investors 🔎

1. Match the address and cadastral number with the physical property. Any mismatch is a red flag.
2. Confirm the recorded right is the one you expect (e.g., full ownership).
3. For shared ownership, request copies of notarial agreements and consent from all co-owners.
4. Carefully read the encumbrance section. If nothing is listed, still ask for written confirmation of no outstanding loans or liens.
5. Ensure the extract is recent — ask for an updated copy before closing the deal.
6. Verify signatures, stamps or electronic identifiers against official samples.
7. For purchases involving a company, request incorporation documents and proof of the representative’s authority.

How to verify authenticity and speed up checks ⚖️

• Obtain the extract directly from the official public registry: either a stamped paper copy or an electronic extract with a verifiable digital signature.
• Use any verification code or QR on the document via the official registry portal when available.
• Ask a notary or legal advisor to request and cross-check the extract on your behalf.
• Foreign buyers should prepare certified translations and may need notarization depending on their home country's rules.

Common mistakes and how to avoid them 🚫

• Relying only on seller-provided documents — always obtain an official extract yourself.
• Ignoring discrepancies in area or boundaries — these can cause disputes later.
• Overlooking existing leases or easements that limit usage.

Practical tips for different scenarios 🧭

• Investor: examine the title history and neighborhood development plans.
• Home buyer: confirm absence of debts related to utilities or taxes.
• Buying through a proxy: obtain a notarized power of attorney and verify the scope and validity of powers.

Example checklist to bring to a meeting

• Recent registry extract (official electronic or original paper).
• ID of the seller and proof of ownership.
• Documents on encumbrances (mortgage agreements, leases).
• Notarized power of attorney when a representative acts.

Final thoughts and next steps 🤝

Verifying the registry extract is a non-negotiable part of a safe property transaction. Careful inspection of fields, encumbrances and authenticity will protect you from future legal or financial problems.

If you need help obtaining or analysing a registry extract in Georgia, BuyHome’s team will request the document, interpret entries and support the transaction. Start your property search or view apartments here: https://buyhome.ge/en/search

Contact us — we’ll help you select and safely buy property in Georgia.